Features & Benefits
Increase Your Archiving Intelligence
Tap into the Best Smart Archiving™ Around
Smart Archiving™ by Data Storage Corporation is modern and intelligent method you can use for your businesses records and information. With Smart Archiving™ from Data storage corporation, you can now archive of relevant and modern types of media and communication, including electronic messages, along with the ability to combine functions for email records management, create specific and customized retention policies. In addition, you will discover innovative functions and features that allow you to define and utilize advanced searching methodologies, detailed and pertinent analytics, personalized notifications of any or all policy violation alerts, and much more, with all of this combined into one advanced and easy to use solution. Now you can finally do more than just archive your emails; you can also define both archival and retrieval solutions so that you finally “know what you are archiving” and well as know how to access it again at a moment’s notice.
If you have been archiving your data, but have not also organized your archives for faster, more reliable, and easier retrieval and recovery, then you are not using Smart Archiving™ by Data storage corporation. Check out the many features and benefits below that will keep you looking and feeling as smart as your Smart Archiving™ service from Data storage corporation:
Check out the easy to use Admin Console that allows you to manage policies, set up user access, create connections to mail servers, and so much more.
Smart Archiving™ from Data storage corporation is highly compatible with almost all of the mail servers in use today. In addition, we are pleased to be able to offer you many ways to connect to your email server without the need for on-site software.
Finally, you can define and establish a corporate policy that allows you and authorized personnel to systematically retain messages and then to remove them upon their expiration date.
Legal Hold & Tagging
You can also set up and apply Legal Hold tags and general tags on any message criteria. Because both manual and automated options are available to authorized users, you are provided with the highest level of flexibility possible.
By being able to tap into the real time analytics, you are instantly provided with meaningful information from all of your archives. This will then assist you in meeting your compliance requirements, while also being able to enforce corporate policy and effectively manage all aspects of your business.
Our solutions have been designed to meet all of the major regulatory compliance and records management requirements, which include SEC, FINRA, HIPAA, SOX, Freedom of Information Act, Sunshine Laws, Sarbanes-Oxley, and Federal Rules of Civil Procedures, to name just a few of the compliance and records management requirements that businesses face today.
For financial firms who are required to supervise their registered representatives, we also offer a custom console which can automate this complex and detailed process. This also includes options that will track trading terms, generate random message sampling, report upon the percentage sampling of inbound, outbound or internal messages, the preparation and completion compliance reports, and much more.
Ease of Use, Affordable: Smart Archiving™ by Data storage corporation is designed to be easy to use while also being feature rich. The interface is intuitive, yet the features are broad, advanced, and powerful.
Records Management: Smart Archiving™ by Data storage corporation allows for each message and attachment to become a fully searchable document, which means it is ready for review and fast production when you need it.
Regulatory & Litigation Process: Smart Archiving™ by Data storage corporation makes responding to regulatory or litigation search and production requests quick and easy. Key features include both basic and advanced search, retention policies, legal holds, supervision, dynamic folders, tagging, and FRCP.
Compliant: Smart Archiving™ by Data storage corporation meets your record retention requirements which includes Freedom of Information Act, Sarbanes-Oxley, HIPAA, SEC, FINRA, FDA, Department of Defense, Patriot Act, Sunshine Laws, Open Meeting laws, as well as international equivalents.
Analytics: Smart Archiving™ by Data storage corporation offers a powerful analytic engine that can track 50 standard and custom analytic categories of information, thus allowing you to “know what you are archiving” before you initiate the archival process. It also allows you to identify concerns and even provide real time alerts to the sender, receiver or a manager.
Employee Access & Email Storage Costs: By using Smart Archiving™ by Data storage corporation, all of your messages are preserved and, by using our web based or Outlook access options, employees can gain access to older messages in a snap. This allows you to significantly reduce your storage cost, while also ensuring that you have a record of every message, along with full access for employees, should they need to locate one.
On-Site and Off-Site Options: With Smart Archiving™ by Data storage corporation, you are offered both on-site and off-site deployment options, including the ability to build a solution within your public or private cloud account. Naturally, all of this comes with the flexibility and scalability of virtualization and cloud computing.