Who doesn’t love a good courtroom drama like those on TV where they all seem to end with the discovery of irrefutable proof – the “smoking gun”? While there rarely ever a real smoking gun, real life cases worth millions of dollars are increasingly being decided based upon evidence found in emails.
Beyond the resulting dollar amounts in fines or jury awards, this evidence can uncover criminal intent or information that can significantly harm a firm’s reputation (just look at Apple, Barclay’s Bank or Goldman Sachs as some recent examples). In fact, in about 90% of court cases today, email records are the biggest source of evidence being used to prove innocence or guilt. While that data point might not be surprising to some, there is even evidence that as much of 70% of critical, proprietary corporate intellectual property is routinely distributed outside of the business via email. Given the explosive increase in messaging traffic (email and instant messaging) and increasingly stringent regulatory requirements, companies need to implement policies and systems designed to monitor and protect themselves from both inadvertent and intentionally damaging and costly messaging content. Do you know what is in your company’s email?
The answer is simple; add intelligent analytics to your email and messaging storage plans.
Message Logic, a unit of Data Storage Corporation, a specialist in cloud storage, data recovery and data protection, has created a line of intelligent messaging archiving software called MLArchiver designed to help companies around the globe manage their vast amount of electronic content including email and instant messages. Through advanced analytic technology, the Message Logic software allows customers to manage and store electronic content while maintaining compliance with the regulatory policies of the SEC, FINRA, FASB and HIPPA as well as with federal regulations such as the Freedom of Information ACT, PCI compliance and Sarbanes-Oxley. With this technology, companies can now create and enforce policies that not only can protect themselves from expensive litigation, but ensure they are complying with their legal requirements (such as not sending emails with social security numbers, a violation of both HIPPA and FINRA rules).
Intelligent messaging and archiving provides IT departments with a powerful risk reduction tool that can help companies get real-time insights into what content is in their digital communications and importantly, retrieve that information quickly in response to regulator or legal inquires. With MLArchiver, robust corporate policy management, real-time alerts, scheduled reporting and a full set of legal discovery (eDiscovery), supervision and compliance tools makes it easy to know what is information is in your email and where it is. And thanks to its flexible software design, MLArchiver is the first and only email analytics solution that is VMware certified; allowing it to be delivered as a hosted software solution (SaaS) or as a Dell hardware-based appliance, all designed to fit your unique infrastructure needs.
Adding the peace of mind that comes from integrating intelligent message email analytics into your existing data protection and management programs has never been easier, so let the experts at Data Storage help ensure that there are no nasty surprises waiting in your emails.
For more information on Intelligent Email Archiving, please visit http://messagelogic.net/message-archiving-products/mlarchiver/ or contact 212-564-4922 ext 114.